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Guides & Tutorial, Pao-Yue Kong Library, The Polytechnic University of Hong Kong

Reference Management Tools

A Comprehensive Guide for EndNote, Mendeley and Zotero

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 Research Support

 Phone   2766-6863
 Email   lbres@polyu.edu.hk
 In Person   Enquiry Counter, P/F, 
  Pao Yue-kong Library

Share References with Other Mendeley Users

Reference management tools allow users to share the reference libraries with others. For example, EndNote allows users to share all the references in the library with others, whereas Mendeley gives an option to selectively share some references in the library.

You can share your references with other users using the "Groups" function. Members can add, annotate and use the library at the same time.  

To share your references:

  1. Click on Create Group...
  2. Select an appropriate group type.
  3. Invite members via email.
  4. Drag and drop references into the group for sharing.
  5. Click on Documents to view references in the group.

Click to see steps in screenshots

Please note that you may wish to check if you have the right to share full-text articles with other researchers, in particular those outside PolyU. Just because Mendeley doesn't prevent you from sharing content doesn't mean you have the permission to distribute articles to others.


To join a group:

  1. Click on Preview this group in the invitation email received.
  2. Click on Accept Invitation.
  3. You will see the shared groups at your Mendeley desktop after Sync with your online library.

Click to see steps in screenshots