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PolyU Library

Reference Management Tools for Academic Writing

A Comprehensive Guide for EndNote, Mendeley and Zotero

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Share References

Sharing references allow you to work effectively with your collaborators in a group project. You can share your EndNote library with your collaborators so that all parties can add, edit or remove references at the same time. To share your library, make sure all members have an EndNote Web account

If you simply want to share with your collaborator the references inserted in a Word document, you can refer to the steps mentioned in Add References by Extracting References from Word Document.

Steps to share your online reference library:

  1. Click on Organize.
  2. Select Manage My Groups.
  3. Click on Manage Sharing.
  4. Click on Start sharing this group.
  5. Invite member(s) via email.
  6. Set permission to either Read & Write or Read Only. You can change the permission later if you wish.
  7. Click on Apply.

Click to see steps in screenshots

Please note that you may wish to check if you have the right to share full-text articles with other researchers, in particular those outside PolyU. Just because EndNote doesn't prevent you from sharing content doesn't mean you have the permission to distribute articles to others.

The member you invited will receive an email and he/she needs to accept the invitation to access the shared group under Groups Shared by Others.

Creative Commons License

Except where otherwise noted, the content of this guide is licensed under a CC BY-NC 4.0 License.