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PolyU Library

The PolyU Research Data Repository

This guide introduces key features of the PolyU Research Data Repository.

Overall Workflow

Only researchers affiliated with PolyU have the privilege to share datasets via our Repository. The level of access and functions available to a user within the Repository is determined by their roles.

The workflow of depositing datasets is summarised below:

Admin Rights

Folder & Dataset Organisation

In PolyU Research Data Repository, datasets must be deposited inside folders.  Folders are organised as follows:

  • Faculty, school, unit and departmental folders are the highest-level non-editable folders
  • Personal folders are folders hosted under departmental folders.
    • ARA staff can create a personal folder by filling in the online form 
    • Sub-folders, for projects or students, for instance, could be created under the personal folders 
    • Datasets could be deposited under the personal folders or sub-folders
    • Other repository users, e.g. research assistant or students of the personal folder owner, may be granted a curator role to manage folders and datasets

You may refer to Roles & Rights for the rights of different users in folder and dataset management.

Staff Departure

Upon departure, your PolyU email address will be deactivated. If you have listed it as a contact for your folders or datasets, please update it to your personal email address to ensure potential users could be in touch with you.

To update your email address, please follow the steps below:

Update the contact email of a folder

1. Locate your folder page.

2. Select Edit > General Information.

 

3. Enter your personal email at Email and click Save Changes.

1. Locate your dataset page. 

2. Select Edit Dataset > Metadata.

 

3. Input your personal email at Point of Contact and click Save Changes.