Before depositing your datasets, please ensure:
| Title |
Provide a descriptive title for your dataset. If your dataset is associated with a publication, it is recommended to use one of the following prefixes:
|
| Author | Enter the name(s) and affiliation(s) of the author(s) or data creator(s). If possible, include the ORCID, a unique identifier for researchers. |
| Point of Contact | Provide the contact information of the person responsible for the dataset, usually the data creator. This allows users to inquire about the dataset if needed. |
| Description |
Input the summary describing the purpose, nature and scope of the dataset. You are also recommended to include:
|
| Subject | Select the area of study relevant to the dataset. |
| RGC-funded Project | Indicate if the dataset originates from RGC-funded projects. |
| Related Publication |
You may input the citation with the URL or DOI, of the related publication. |
| Notes | You may include your supervisor's name here for data related to the thesis, dissertation and FYP. |
for each file. 
To manage your dataset, please locate the dataset page as below to access various functions.
To further edit your dataset files, information and settings, choose an option in the pull-down menu under Edit Dataset on the dataset page.
The table below explains the options in the Edit Dataset menu. Remember to publish the dataset again after editing!
| Files (Upload) | Select this to add more files to the dataset. |
| Metadata | Edit the metadata that you have inputted previously. |
| Terms | By default, your uploaded data is under the CC-BY-NC license under the Terms of Use of the Repository. You may change license to others here. |
| Permissions |
Assign Curator/Contributor roles to repository users and user groups for different rights on the dataset. |
| Private URL |
Select this option to generate a URL to share your data privately. A Private URL can only be generated if your dataset has never been published or contains any unpublished changes. |
| Thumbnails + Widgets | Select this to give an optional thumbnail image to your data. When your data has been published, you can also select Widget in this option to generate HTML code of your dataset and dataset citation, which you can embed on other websites. |
| Delete Dataset |
This option allows you to delete unpublished dataset. It is ONLY available when your dataset is still unpublished. After deleting the dataset, you CANNOT undo this action.After you have published the dataset, you can only deaccession the dataset. |
| Delete Draft Version |
This option is ONLY available when your dataset has any unpublished changes. After deleting the draft version, files will be reverted to the most recently published version. You CANNOT undo this action. |
| Deaccession Dataset |
An option for you to remove published dataset. This option is ONLY available when you have published your dataset. After deaccession, your dataset will no longer be publicly available, but the metadata of the dataset will still be available to you after you have logged in. After selecting deaccession, you will be asked to choose the version(s) to deaccession and to state the reason of deaccession. |
If a dataset is a collaborative work, the dataset owner can link the dataset to another folder which allows the dataset to appear in another folder without actually hosting the dataset. This enhances the discoverability of a dataset.
You can link any dataset (including datasets of other users) to your folders, however, this action does NOT transfer any dataset editing rights to you. You can only link datasets to folders created or managed by you. To link a dataset:
The dataset will remain hidden from the public until both the dataset and its hosting folder are published. It is crucial to ensure that both the dataset and folder are ready before proceeding with publication, as once published, the actions CANNOT be retracted. The only available option is to deaccession the dataset, which permanently stops its public sharing.
When both the dataset and host folder are ready, select Publish Dataset and you will be prompted to confirm its publication. If the host folder has not been published, you will be asked to publish this host folder too. Please ensure you have the right to publish it before proceed. If the host folder is a master folder and you do not have the right to publish it, please request your supervisor, who holds an admin role, to publish the folder first.
When a dataset has been published, it is important for you to Re-Publish the Dataset after your further revision to make the changes visible to the public. When you re-publish your dataset, you will confirm if it is a Minor or Major Release for versioning purpose.
