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PolyU Library

The PolyU Research Data Repository

This guide introduces key features of the PolyU Research Data Repository.

Roles & Rights


Registered users have different roles and rights in the repository. 

All Academic, Research & Administrative staff of equivalent status (ARA) are granted the admin role automatically and can:

  • Create a master folder through completing the form
  • Manage the master folder
  • Manage all sub-folders and datasets within the master folder
  • Assign the curator or the contributor role to another registered repository user, e.g. general staff and research students, to manage folders and datasets on their behalf

To assign a role:

  • In managing the folder: On the folder page, select Edit > Permissions. Find detailed steps here.
  • In managing the dataset: On the dataset page, select Edit Dataset > Permissions. Find detailed steps here.

Users can manage master folders , sub-folders  and datasets  to different extent according to their roles. The table below compares the rights of different roles on the Repository. 

Rights within the Folder (Folder page options)

  Admin (ARA) Curator
 Master folder  
Edit folder
Manage folder permission
Publish / Delete folder
Create sub-folder
Add dataset
 Sub-folder  (created by the curator) 
Edit folder
Manage folder permission
Publish / Delete folder
Add dataset


Rights on Dataset  (Dataset page options)

  Admin (ARA) Curator Contributor Member
Upload files
Edit metadata & terms
Manage dataset permission
Publish dataset
Delete / Deaccession
View Unpublished Dataset