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Guides & Tutorial, Pao-Yue Kong Library, The Polytechnic University of Hong Kong

ORCID: ORCID FAQ

What is ORCID and how it helps in managing your research activities throughout your career?

Top 5 Questions about ORCID

Contact Us

 Research Support

 Phone   2766-6863
 Email   lbres@polyu.edu.hk
 In Person   Enquiry Counter, P/F, 
  Pao Yue-kong Library

FAQ - Table of Content

   About your ORCID account

   Managing your ORCID profile

   Adding works to ORCID

   Privacy on ORCID

FAQ

About your ORCID account

What if I have two ORCID iDs?

Follow the steps at Removing a duplicate ORCID iD

Note that publication records will NOT be merged after removing the duplicate ORCID account. Only the email address(es) will be transferred to the current ORCID account. 



If I have created an ORCID account in my previous organization. Now do I need to create a new ORCID account using PolyU email address?

No, you don’t need to create another account and we recommend you to update your existing account with PolyU email and authorize the Library to update your record.

Please follow the steps at Existing Users who have an ORCID account.

When I register ORCID via the Library system / connect my existing ORCID with Library, I see the "ORCID iD Registration" message below. What does it mean?

This means that you have already registered ORCID via Library system and successfully authorized Library to update publication records in your ORCID. Both the registration and authorization process have been completed.

When I register ORCID via the Library system / connect my existing ORCID with Library, I see the "Registration Error!" message below. What does it mean?

This means that you have registered ORCID via Library system but for some reason, the authorization has not been completed. Contact us and let us know your ORCID so that we can remove the incomplete record from the backend. After that, you can authorize the Library again by following the steps at Existing Users who have an ORCID account.

How can I find my ORCID iD?

There is a search box at the top of the page in ORCID. Type in your name in the search box to search for your iD.

If it does not work, go to the ORCID Sign in page, click “Forgotten password”, then you will be asked to enter the email address that you used for registration of your ORCID iD. A message will be sent to this email address and you can follow the steps to reset the password. Then you can sign in with your email address and new password. You will find your ORCID iD at your profile.

If you forgot the email address that you used for ORCID or you no longer have access to this email address, please contact support@orcid.org

What if I forgot my ORCID login password?

At the ORCID Sign in page, click “Forgotten password”, then you will be asked to enter the email address that you used when you registered for your ORCID iD. A message will be sent to this email address and you can follow the steps to reset the password. Then you can sign in with your email address/ORCID iD and new password. 

If you forgot the email address that you used for ORCID or you no longer have access to this email address, please contact support@orcid.org.

Managing your ORCID profile

I found duplicate publications in my ORCID profile, what should I do?

When you add the same work from different sources, for example, from Web of Science and Scopus, ORCID will group the work together in one record based on a matching of identifiers such as DOI, ISBN, etc. In cases where your publications are grouped, you can select one of the works as "Preferred source" and click on the number next to the "Preferred source" to view other versions of the work. 

At times, similar works may not be grouped together when one of the publication records added into your ORCID is lacking an identifier or has an incorrect identifier (e.g. DOI). As a result that work will be duplicated in your ORCID account.  To mange this, you can either hide one record (by setting it to "private" mode) or delete one record (by clicking on the trash icon). We encourage you to keep the publication record with the most information to prevent another occurrence of duplication in the future.



To hide or remove multiple duplicated works in one go, use the "Bulk edit" function to select and delete selected works.


Should I add publications to ORCID from my Google Scholar profile? How about Scopus or ResearcherID? Which one should I choose?

The publication will be imported from Google Scholar profile only when the work is not indexed in Scopus, ResearcherID or other systems that allow auto import of works to ORCID.

If your ORCID profile has already been enriched with publications from Scopus or ResearcherID, duplicates may be created when you import the same list of publications from Google Scholar. This is because records in Google Scholar usually do not have DOIs and ORCID mainly uses DOI to de-duplicate publication records every time publication information is added.

If you do have publications not indexed in ScopusResearcherID or other systems, you can export your entire publication list from Google Scholar profile to a BibTeX file and then selectively import them into your ORCID. Read Other Ways to Add Works to ORCID Profile > Import form BibTex - Google Scholar for details.

Why I cannot see citation information for my works in my ORCID profile?

ORCID does not provide citation information and you cannot find data such as the number of times cited on your profile. Nevertheless, you can use your ORCID to easily search for your publications and track citations in Web of Science and Scopus (given that your works are indexed by Web of Science and Scopus, and your ORCID has integrated with Scopus).

I found duplicate entries in the employment field in my profile. How can I fix this?

If you register the ORCID through PolyU Library, your employment details will be automatically added to the employment field in your profile. Sometimes our system may import both the full and short form of the department name, e.g., Department of Logistics and Maritime Studies and “LMS”, to your profile.



To fix the problem, simply sign in to your ORCID account and delete the unwanted entry. Go to the employment section and click on the trash icon to remove the one you do not want.


I have profiles on ResearchGate and Academia.edu, can I add works from these profiles to my ORCID?

At present, there is no automatic way to add works from ResearchGate and Academia.edu to ORCID. Nevertheless, you may import them to ORCID from other platforms such as ResearcherID, Scopus Author ID, or CrossRef. The full list of platforms that work with ORCID can be found here.

How do I embed my ORCID iD on my personal webpage or staff profile?

Your ORCID iD is shown as “orcid.org/0000-0000-1234-1234” (under your name) on your ORCID profile. Simply copy the whole link and put it on your personal webpage or staff profile. This gives a direct link to your ORCID profile.

Can I add my personal webpage to my ORCID profile?

You can include links to a personal website, department profile, LinkedIn and other author profiles such as Google Scholar, ResearchGate and Academia.edu., etc. on your ORCID.

Simply click on the pencil icon next to “Websites” on your ORCID, and fill in the “Description” e.g. ResearchGate and paste the URL accordingly. The external webpages will be listed under “Websites” in your ORCID profile.

Adding works to ORCID

Why do I need to integrate my ORCID iD with my Scopus Author ID?

By integrating your ORCID iD with your Scopus Author ID, it raises the discoverability of your works in Scopus in a few ways:
  1. Easily locate all your works in Scopus when you search using either Scopus Author ID or ORCID iD
  2. Scholars can easily access your works in Scopus from ORCID platform by clicking on your Scopus Author ID displayed on your ORCID profile.

Publication details in my ORCID profile are not correct when I import my works from other platforms such as Scopus Author ID or ResearcherID. Why does this happen and what should I do?

In fact, ORCID has very limited control over the data sent from an external platform. Therefore, you are suggested to:
  • Edit the wrong record manually in ORCID: click on the icon next to trash icon (at the right-bottom corner) to edit the record directly, or to "make a copy and edit" the record.
  • Correct “the source”: sometimes the publication information is wrong in ORCID because it is wrong in the source, such as Scopus and Web of Science, or even the journal.
    For Scopus, you may need to request a correction through their Author Feedback Form. See How to correct your Scopus Author Profile for details. 
    For Web of Science, go to Customer Feedback & Support and Request a Data Change.
    In the case of a journal, contact the publisher or journal editor directly to request a correction.

Can I add works from Google Scholar profile to ORCID?

Yes. You could log in to your Google Scholar profile, export your works in BibTeX format and then import the BibTeX into your ORCID. We suggest that you do this only for publications that are not indexed in Scopus, Web of Science and other systems that allow auto import of works to ORCID. Read Other Ways to Add Works to ORCID Profile > Import form BibTex - Google Scholar for details.

Can I upload my article to my ORICD profile? I’m concerned with the copyright issue of my publications.

ORCID is not designed to let you upload the full text of work, but you can find the URL and DOI of your work in your profile. The URL and DOI provide external links to your publication on the publisher’s website, and thus, there should not be any copyright issue.

Privacy on ORCID

Can I make some of my information private? How do I manage privacy settings in my ORCID profile?

You can select how open you would like your ORCID profile/record to be as ORCID provides you three settings: Public, Trusted Parties and Private. For more, read ORCID Privacy Settings.

I have granted permissions for the Trusted Organizations to update my ORCID record. How can I view this information at my ORCID account?

After logging in to your ORCID account, go to the Account Settings page, the permissions that you have granted previously are listed under “Trusted Organizations”.

How can I revoke the permissions that I have granted to the Trusted Organizations?

Yes, you can revoke permissions you have previously granted. After logging in to your ORCID account, go to the Account Settings page, and click the trash icon next to the item you wish to revoke.

If I revoke the permission granted for the PolyU Library to access my ORCID record, can I grant permission again?

Please contact us if you would like to grant permission to PolyU Library again.