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Guides & Tutorial, Pao-Yue Kong Library, The Polytechnic University of Hong Kong

ORCID: Other ways to add works to your ORCID profile

What is ORCID and how it helps in managing your research activities throughout your career?

After you have registered for an ORCID iD, the next step is to add publications to your profile so that you can reap the benefits that your ORCID brings.

For publications that are not indexed in Scopus or Web of Science, you may also manually add in the publications using the following ways:

  • By CrossRef Metadata Search  (try this first)
  • Add manually
  • Import from BibTeX  (the last thing to try)

Other Ways to Add Works to ORCID Profile

CrossRef is an official DOI (Digital Object Identifier) Registration Agency. The CrossRef Metadata Search via ORCID platform allows you to search the metadata of millions of journal articles, books, etc, by title or DOI, and add works to ORCID profile. DOI is the unique ID assigned to a piece of published work, so it will be more accurate to retrieve an article by searching its DOI.

If you have some publications that cannot be retrieved from Scopus or Web of Science (ResearcherID), you may try CrossRef before do it manually. 

Step 1. Login to your ORCID

  • If you have registered an ORCID account, log in with your email or ORCID iD at​
    ​Click "Forgotten your password" to retrieve your password if needed.
  • If you haven't got an ORCID account, refer to this page ORCID Registration to register a new one.

Step 2. Choose "CrossRef Metadata Search"

  • Under Works, click “+ Add Works” and then “Search & link"
  • Choose "CrossRef Metadata Search" from the list


Step 3. Authorize CrossRef to access your ORCID record

  • Click "Authorize" to allow CrossRef Metadata Search to add publications to your ORCID profile. 

Step 4. Search for the works and add to ORCID

Search by DOI or title to locate the article. Then, select the work you wish to add and click on "Add to ORCID".

Step 5. New work has been added

Note that the data added via CrossRef may NOT be as complete as those imported from Scopus or ResearcherID. See comparison below. The difference is highlighted.

If you have some publications that cannot be retrieved from Scopus or Web of Science, try CrossRef Metadata Search first before add them manually. 

Step 1. Login to your ORCID

  • Under Works, click “+ Add Works” and then “+ Add manually"

Step 2. Fill in the required information

ORCID allows adding different types of works. Select "Conference" from Work category if you wish to add a conference paper, or select "Intellectual Property" if you wish to add a Patent. The name of fields varies along with the change of work type. 

Apart from the title of the work, it is highly recommended to also fill in the identifier of the work, e.g. DOI for journal articles, or ISBN for books. If an identifier is not available, fill in a URL. These will help people locate your works. After completing the form, click "Add to list" to submit.

Step 3. New work has been added

Since the work is manually added by you, your name is known as the Source of the work.

To edit the manually added records, click Edit (pencil icon) to modify the information.

ORCID allows you to import records from BibTeX files (.bib). BibTeX is a platform-independent, plain-text format used for bibliographic citations in LaTeX document. It can be exported from Google Scholar and citation management tools such as EndNoteMendeley and Zotero

If you have a Google Scholar profile with the most updated list of publications, you can export your works in BibTeX file from Google Scholar and import them into ORCID. Read Importing works from a BibTeX file to learn more. 

If you have already had publications in ORCID that are imported from other sources, such as Scopus or ResearcherID, avoid exporting all your works in Google Scholar as this may lead to duplication of records. This is because records in Google Scholar usually do not have DOIs and ORCID mainly uses DOI to de-duplicate publication records every time publication information is added. Try to selectively import publications from Google Scholar only for those are not covered by other sources.

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