Skip to Main Content
PolyU Library

Open Access

This guide provides information and resources in open access and scholarly publishing.

Contact Us

Research Support



In Person   Enquiry Counter, P/F, 
        Pao Yue-kong Library

Library Guide for New Academic and Research Staff

Make Your Research Output Open Access

Open Access Logo

Open Access (OA)  generally refers to making scientific and scholarly knowledge and information freely accessible online. 

Many of the research articles published by our authors are stuck behind a paywall - only accessible to readers who have subscription to the journal or pay to view the article. By making your research works OA, you increase the visibility and accessibility of your research works, thus allowing an enhanced research impact and could result in higher citations for your article. 

There are 2 ways to make your works open access:


Deposit a permissible version of your work in PolyU’s repository, i.e. PIRA

with compliance to Publisher's copyright / self-archiving policies. This is known as "Green OA". The permissible version generally refers to Accepted Manuscript for non-OA articles, or Published Version for OA articles. Read more here.

You can also upload non-traditional research output to PIRA. Learn more here.


Publish in OA Journals

so that your work will be immediately available to the scientific and larger community after publication. Usually, authors need to pay an Article Processing Charge (APC) when the work is accepted. This is known as "Gold OA". Read more here.

OA Requirements from PolyU and RGC

As the majority of researchers and universities are publicly funded, research outputs are increasingly expected to be made openly accessible.

OA Requirement from PolyU

Since September 2010, University has required academics and researchers to "deposit electronic copies of their peer-reviewed journal articles and conference proceedings (author's final accepted manuscript) in the PolyU Institutional Research Archive (PIRA) for open access, as of the date of paper publication. Full text of other research outputs should also be deposited where appropriate.

PIRA staff will check publishers' copyright agreements to ensure that the deposits are permitted. 

Read more from Open Access to Published Research, Research Office (RO).

OA Requirement from Funders

More funders require their grant recipients to comply with some level of OA policies. These include Research Grants Council (RGC) and National Natural Science Foundation of China (NSFC), which are two major funders to PolyU researchers.


For publications resulting from research funded by RGC, upon acceptance of a paper for publication, "the PC / PI / Project holder should check whether the publisher already allows (i) full open access to the publisher’s version, or (ii) the author’s depositing a copy of the paper (either the publisher’s version or the final accepted manuscript after peer-review) in the institutional repository for open access".

Read more from RGC's Guidelines on Disbursement, Accounting and Monitoring Arrangements for Competitive Research Funding Schemes (updated Nov 2020), pp. 20-21.


For projects fully or partially funded by NSFC, "the authors of the papers should deposit the final manuscripts, which have been peer-reviewed and accepted by the journals to the NSFC repository with an embargo period of no more than 12 months", if the publisher's version is not available in open access.

Read more from NSFC Policy Statement on Open Access(OA) to the Research Publications of Its Funded Projects (May 2014).

Other references: