Here are the steps for your submission:
Click here to see the Coordinators
Coordinators for UoA 38
Deadline for submission
– 30 April 2025.
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2766-6863 |
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2766-6863 (service hours) |
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Online Form |
PolyU places strategic importance on making its research outputs widely accessible to diverse audiences, including scholarly communities, policymakers, and the general public worldwide. To enhance the visibility of our research and comply with both the University’s Open Access Policy and the RGC’s Open Access mandate, all academic staff are required to deposit their Final Accepted Manuscripts (FAM) of publications into the PolyU Institutional Research Archive (PIRA) immediately upon acceptance for publication. The Library maintains a system to track FAM deposits with effective from 2 July 2025 on publications published in January 2025 or after.
| Questions | Answers |
|---|---|
| What types of publications are covered? | Publications indexed in Scopus and Web of Science |
| What to deposit? | Final Accepted Manuscript (FAM), i.e. the version of your article after peer-review |
| Which publications are involved? | On or after 1 January 2025 |
| Who to deposit the FAM? | Any of the authors or department administrator can deposit the FAM. The corresponding author(s) will be contacted if no publications are deposited. |
| When to deposit the FAM? | Immediate upon acceptance for publication or within one month after receiving the invitation-to-deposit email from the Library. |
| How to submit? |
Two methods: |
| Will the FAM be published in PIRA immediately? | The Library will publish the FAM in accordance to the Publisher’s copyright policies for self-archiving. See Details. |
| Only deposit non-Open Access articles? | Open-Access articles can also be deposited. Submit via Direct Online Submission system. |
| Is submission limited to invited authors? | No. All PolyU-affiliated scholarly works are welcomed, whether authors receive an invitation. You can submit via Direct Online Submission system. |
| Who is tracking this requirement? | The Library will be responsible for monitoring compliance with this requirement for research outputs. |
| Who to contact for enquiries? | The Library |
The final accepted manuscript, or post-print, is the version of your article after peer-review, same content as the published version but without type-set or formatting done by the publisher. See an example here.
Send the manuscript to the library as soon as the paper gets accepted! This is because many researchers will not be able to locate this version after the final published version is online. Learn more about different versions of manuscript here.
If your work is published in Gold OA, you can directly send the published version to the library instead. Learn more about publishing in Gold OA here.
PolyU faculty, staff or student may submit your work via Direct Online Submission system*.
*You can rapidly retrieve the citation information for your journal publications with their DOI. Check out this video to learn how it works.
PIRA team will then check and ensure that the right version of the work is made available online at the right time in accordance with the publishers’ policy for self-archiving.
Your research output will be permanently archived, become more visible via Google and Google Scholar, and also accessible by more people as it is not behind a subscription paywall.
PIRA welcomes requests to add non-traditional research outputs to showcase your research.
Please follow the steps below to submit your non-traditional research output:
Step 1: Complete the Deposit Agreement Form.
Step 2: Submit the Agreement Form along with your files through the Direct Online Submission system.
Scholarly works of the following categories are included in PIRA:
Metadata will be made public, full-text will be openly accessible in accordance with publishers' self-archiving policies.