A scholarly article has 3 primary versions generated during different stages of publishing: Submitted version (or pre-print), Accepted manuscript (or post-print), and Published Version (or Version of Record).
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Submitted Manuscript or Pre-Print |
The original version submitted to a journal, prior to peer review. Usually, publishers allow sharing of this version. |
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Accepted Manuscript or Post-Print |
The version after peer review (the version closest to the published version) but without formatting done by the publisher. Many publishers allow this version to be shared in OA repositories, though an embargo period (e.g. 6-24 months after publication) may be imposed. |
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Published Version or Version of Record (VoR) |
The final, published version with all publishers' formatting. Most publishers DO NOT allow this version to be shared in open access unless the work is published in Gold OA. |
Before you upload your work online, do check the publisher's website on information about "Open Access policy", "sharing policy", or "self-archiving policy" to learn which version of work is allowed to be shared and where you can share it. You may use "How Can I Share It" tool to check where to share your article based on its DOI.
Sharing the right version at the right place helps you increase the visibility of your research without infringing copyright.
Here are two examples to help you understand the characteristics of a Final Accepted Manuscript version and a Published version.
Final Accepted Manuscript in PIRA vs. Published version at publisher site (Taylor & Francis)
Final Accepted Manuscript submitted to PIRA should not have publisher's logo, article bibliographic information (journal title, article volume, issue and page no.) and copyright information. It should not contain "Proofread" or "Corrected Proof" watermark. Any track changes or comments should be removed before depositing in PIRA.
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Final Accepted Manuscript is usually allowed to be made OA by depositing in PIRA, whereas Published Version is NOT allowed unless it’s published in Gold OA. |
❶ Include publisher's logo, Journal title, Article volume, issue, page no. ❷ Standardized layout & format ❸ Include Copyright information |
Final Accepted Manuscript in PIRA vs. Published version at publisher site (IEEE)
If you use a LaTeX template to prepare your manuscript, e.g. for IEEE journals, some level of formatting has already been done by the time you compose your manuscript for submission. However, the Final Accepted Manuscript submitted to PIRA should not have publisher's logo, article bibliographic information (journal title, article volume, issue and page no.) and copyright information.
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Final Accepted Manuscript is usually allowed to be made OA by depositing in PIRA, whereas Published Version is NOT allowed unless it’s published in Gold OA. |
❶ Include Journal title, Article volume, issue, page no. ❷ Standardized layout & format ❸ Include Copyright information |
