The checklists below can help you identify the areas that need to address in a DMP:
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What Constitutes a DMP
A typical DMP consists of the following eight components:
Different funders and publishers may have different requirements for DMP. If your funder or publisher requires a DMP, you must be aware of their requirements and comply accordingly. The DMP tools also have step-by-step instructions for you to build a DMP according to the requirements of major US and European funders.
Lists out important administrative details of the research project and existing policies related to data management.
► Project name
► Project ID or reference number provided by the funder and/or institution.
► Funding body/bodies, if any.
► Principal Investigator(s) - Name, ORCID, email and contact number.
► Date of First Version of the DMP & Last Updated Date
► Project description
Helps others understand your project and purpose for data creation or collection.
► Related Policies
Lists out any other relevant requirements on data management, sharing and security issues, e.g. any funder requirements or existing policies in data aspects.
You should include a summary, or at least acknowledge the requirement and provide a reference to the policy, e.g. a hyperlink or include a full version in an annex to this plan.
Personal Data (Privacy) Ordinance (ap. 486)
Copyright Ordinance (Cap. 528)
Policies related to data collection, retention and access in Section 220.127.116.11 of Research Handbook prepared by Research Office of the University
Code of Ethics for Research Involving Human Subjects in Section 6.4 of Research Handbook prepared by Research Office of the University
Policy on Ownership of Intellectual Property (PIP) issued by Innovation and Technology Development Office of the University"
Describes what kind of data will be generated from your project and how the data will be collected or created.
► Data Description
Articulates and justifies your choice of data format. You should list the type of file you intend to use, along with a reference to the software you will or might use to create it and a one-sentence reason why you intend to use that file format. Consider the implications in terms of storage, backup, and access. If existing datasets can be reanalyzed, you are encouraged to mention them and briefly describe how you intend to use them.
► Data collection or creation
Explains how you can ensure the data collected are valid, reliable, and accurate.
|<< Previous: Administrative Information||Next: Documentation & Metadata >>|
Specifies how your data can be understood by researchers, including yourself, in the future.
► Documentation and metadata that will accompany the data
Identifies and uses existing community description standards wherever possible. Research datasets are usually not understandable without additional explanatory documentation.
|<< Previous: Data Collection||Next: Ethics & Legal Compliance >>|
Deals with the ethical and legal issues arising from the data generated from the research project.
► Ethical Issues
Demonstrates that you are aware of the following issues and have planned accordingly.
► Copyright and Intellectual Property Right Issues
Specifies copyrights and intellectual property rights issues of your data.
|<< Previous: Documentation & Metadata||Next: Storage, Backup & Security >>|
Explains how you will maintain and secure the valuable data collected from the research project.
► Storage and Backup
Explain your backup strategy to prevent data loss.
Describes the security measures to be taken to protect the data.
|<< Previous: Ethics & Legal Compliance||Next: Selection & Preservation >>|
Lists out how you will select the data for long-term preservation and where you will archive them.
Decides which data to keep and for how long.
Presents how data that have long-term value will be preserved beyond the research project.
|<< Previous: Storage, Backup & Security||Next: Data Sharing >>|
Explains how you will share your data and specifies if there are foreseeable restrictions on sharing.
Identifies the mechanism you will use to share your data.
States if there is any restriction or embargo period as a result of political, commercial, or patent reasons.
|<< Previous: Selection & Preservation||Next: Responsibilities & Resources >>|
Describes the different roles and responsibilities for the data management activities, as well as the financial resources required.
► Roles and Responsibilities
Considers who will be responsible for ensuring smooth implementation of the DMP.
Justifies resources required for ongoing data management tasks.