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PolyU Library

The PolyU Institutional Research Archive (PIRA)

This guide introduces key features of the PolyU Institutional Research Archive.

Types of Works Accepted

Scholarly works of the following categories are included in PIRA:

  • Scholarly books, monographs and chapters
  • Journal publications
  • Conference papers
  • Creative and literary works

Metadata will be made public; full-text will be openly accessible in accordance with publishers' self-archiving policies.

Deposit Non-Traditional Research Outputs

PIRA welcomes requests to add non-traditional research output to showcase your research.

Here are the steps for your submission:

  1. Complete the Deposit Agreement Form.
  2. Save the Deposit Agreement Form together with the files to be uploaded to PIRA.
  3. Email all the files to PIRA staff or Upload to OneDrive and share with library.pira@polyu.edu.hk.

For more details, please see FAQ.

Deposit Multi-Component Outputs for RAE2026

Here are the steps for your submission:

  • Complete the Deposit Agreement Form (MCO). Where applicable, please complete the section for 'Multi-Component Output – Request for Copyright Clearance’
  • Send your forms and files to the Coordinator(s)

Coordinators for UoA 38

  • SD
              Becky KONG
                  WANG Yuqian
  • SFT
              Carmen CHENG
              Sharon CHEUNG            

Deadline for submission

    – 30 April 2025.

Publisher's Copyright Policies on Self-archiving

Use SHERPA RoMEO to find a summary of permissions that are normally given as part of each publisher's copyright transfer agreement.

SHERPA/RoMEO

RGC's New Policy on Greater Access Permission Request to Publishers
(Suggested Template)

Deposit Your Work in PolyU Institutional Research Archive (PIRA)

  

Deposit your final accepted manuscript in PIRA now!

Upload your full text in PIRA, and make a permissible version of your work to the scientific community and the public at large. This is the essence behind the OA requirements by PolyU and RGC.

What is a "final accepted manuscript"?

The final accepted manuscript, or post-print, is the version of your article after peer-review, same content as the published version but without type-set or formatting done by the publisher. See an example here.

Send the manuscript to the library as soon as the paper gets accepted! This is because many researchers will not be able to locate this version after the final published version is online. Learn more about different versions of manuscript here.

If your work is published in Gold OA, you can directly send the published version to the library instead. Learn more about publishing in Gold OA here.

How to deposit? 

You may choose either of these channels:

*Enhanced feature in PIRA submission form: Now you can rapidly retrieve the citation information for your journal publication using DOI. Check out this video to learn how it works.

PIRA team will then check and ensure that the right version of the work is made available online at the right time in accordance with the publishers’ policy for self-archiving.

Your research output will be permanently archived, become more visible via Google and Google Scholar, and also accessible by more people as it is not behind a subscription paywall. 

Why Deposit Works in PIRA

For Researchers

  

For Departments

For the University
  • Showcase - A complete catalogue of your research and teaching activities in PolyU
  • Visibility - Discoverable by Google, Google Scholar, etc. thus increase the visibility of your works
  • Preservation - Works in PIRA are permanently archived for you
  • Networking - Let potential research collaborators locate you from PIRA profiles
  • Usage - Obtain number of views, cites and downloads for your works in PIRA
  • Impact - As an open access repository, showcasing your research works in PIRA can increase your chances of being discovered and then cited
  
  • A one-stop source to collect and showcase the department's researchers and research outputs
  • Department's research outputs and statistics can be obtained efficiently
  • Exposes and disseminates the University's research to the rest of the world
  • Maximizes the visibility and impact of PolyU's research
  • Showcases the University to industry, potential collaborators, prospective staff and students and other stakeholders
  • Encourages and facilitates interdisciplinary research