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PolyU Library

The PolyU Institutional Research Archive (PIRA)

This guide introduces key features of the PolyU Institutional Research Archive.

Go to PIRA

Deposit Multi-Component Outputs for RAE2026

Here are the steps for your submission:

  • Complete the Deposit Agreement Form (MCO). Where applicable, please complete the section for 'Multi-Component Output – Request for Copyright Clearance’
  • Send your forms and files to the Coordinator(s)

Coordinators for UoA 38

  • SD
              Becky KONG
                  WANG Yuqian
  • SFT
              Carmen CHENG
              Sharon CHEUNG            

Deadline for submission

    – 30 April 2025.

Library Guide for New Academic and Research Staff

Mandatory Deposition of Final Accepted Manuscripts to the PolyU Institutional Research Archive

  

PolyU places strategic importance on making its research outputs widely accessible to diverse audiences, including scholarly communities, policymakers, and the general public worldwide. To enhance the visibility of our research and comply with both the University’s Open Access Policy and the RGC’s Open Access mandate, all academic staff are required to deposit their Final Accepted Manuscripts (FAM) of publications into the PolyU Institutional Research Archive (PIRA) immediately upon acceptance for publication. The Library has been tasked with monitoring FAM deposits.

What is a "Final Accepted Manuscript"?

The final accepted manuscript, or post-print, is the version of your article after peer-review, same content as the published version but without type-set or formatting done by the publisher. See an example here.

Send the manuscript to the library as soon as the paper gets accepted! This is because many researchers will not be able to locate this version after the final published version is online. Learn more about different versions of manuscript here.

If your work is published in Gold OA, you can directly send the published version to the library instead. Learn more about publishing in Gold OA here.

How to deposit?

PolyU faculty, staff or student may submit your work via Direct Online Submission system*.

*You can rapidly retrieve the citation information for your journal publications with their DOI. Check out this video to learn how it works.

PIRA team will then check and ensure that the right version of the work is made available online at the right time in accordance with the publishers’ policy for self-archiving.

Your research output will be permanently archived, become more visible via Google and Google Scholar, and also accessible by more people as it is not behind a subscription paywall. 

Deposit Non-Traditional Research Outputs

PIRA welcomes requests to add non-traditional research outputs to showcase your research.​

Please follow the steps below to submit your non-traditional research output:

Step 1: Complete the Deposit Agreement Form.

Step 2: Submit the Agreement Form along with your files through the Direct Online Submission system.

Types of Works Accepted

Scholarly works of the following categories are included in PIRA:

  • Scholarly books, monographs and chapters
  • Journal publications
  • Conference papers
  • Creative and literary works

Metadata will be made public, full-text will be openly accessible in accordance with publishers' self-archiving policies.