Here are the steps for your submission:
Click here to see the Coordinators
Coordinators for UoA 38
Deadline for submission
– 30 April 2025.
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2766-6863 |
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2766-6863 (service hours) |
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Online Form |
PolyU places strategic importance on making its research outputs widely accessible to diverse audiences, including scholarly communities, policymakers, and the general public worldwide.
Since September 2010, PolyU has adopted the following Policy in Support of Open Access to Published Research:
PolyU academic and researchers are required to deposit electronic copies of their peer-reviewed journal articles and conference proceedings (author’s final accepted manuscript) in the PolyU Institutional Repository (PolyU IR) (currently known as PolyU Institutional Research Archive, PIRA) for open access, as of the date of paper publication. Full text of other research outputs should also be deposited where appropriate.
Read more from Open Access to Published Research, Research Grants & Contracts (RIO).
As soon as you have research outputs accepted for publication or being published, please submit your Open Access articles (Gold OA) or Final Accepted Manuscripts to PIRA through the Direct Online Submission system.
To enhance the visibility of our research and comply with both the University’s Open Access Policy and the RGC’s Open Access mandate, all academic staff are required to deposit their Final Accepted Manuscripts (FAM) of publications into the PolyU Institutional Research Archive (PIRA) immediately upon acceptance for publication for Open Access (OA).
Effective 2 July 2025, the Library maintains a system to track FAM deposits on publications published in January 2025 or after. If you have received email communications concerning FAM submissions from us, here is some information to help you along.
| Questions | Answers |
|---|---|
| What types of publications are tracked? |
Non-Open Access publications by PolyU authors are tracked. PIRA accepts various Open Access and Non-Open Access scholarly works. See details. |
| Which publication dates are involved? | On or after 1 January 2025 |
| What to deposit? | Final Accepted Manuscript (FAM), i.e. the version of your article after peer-review |
| Who to deposit the FAM? | Any of the authors or department administrator can deposit the FAM. The corresponding author(s) will be contacted if no publications are deposited. |
| When to deposit the FAM? | Immediately upon acceptance for publication or within one month after receiving the invitation-to-deposit email from the Library. Cases of non-compliance will be escalated to relevant Senior Management if necessary. |
| How to submit? |
Two methods: |
| Will the FAM be published in PIRA immediately? | The Library will publish the FAM in accordance with the Publisher’s copyright policies for self-archiving. See details. |
| Only deposit non-Open Access publications? | No. All open-access and non-open access research outputs (including publications) are welcome to be deposited into PIRA. Please submit via Direct Online Submission system. |
| Is submission limited to invited authors? | No. All PolyU-affiliated scholarly works are welcomed, whether authors receive an invitation. You can submit your works via Direct Online Submission system. |
| Why don't I receive an invitation email to submit my non-OA publication? | Not all non-open access publications could be tracked. Therefore, you should take the initiative to deposit your research outputs into PIRA via Direct Online Submission system. |
| Who is tracking this requirement? | The Library will be responsible for monitoring compliance with this requirement for research outputs. |
| Who to contact for enquiries? | The Library |
The final accepted manuscript, or post-print, is the version of your article after peer-review, same content as the published version but without type-set or formatting done by the publisher. See an example here.
You can locate your Final Accepted Manuscripts with the following methods:
Learn more about different versions of manuscript here.
After your submission, the Library will ensure the right version of your research output is available to the public online at an appropriate time according to the publishers’ policy for self-archiving.
Your research output submitted to PIRA will be permanently archived, becoming widely visible and accessible via Google and Google Scholar since it is no longer behind a subscription paywall.
PIRA welcomes requests to add non-traditional research outputs to showcase your research.
Please follow the steps below to submit your non-traditional research output:
Step 1: Complete the Deposit Agreement Form.
Step 2: Submit the Agreement Form along with your files through the Direct Online Submission system.
Scholarly works of the following categories are included in PIRA:
Metadata will be made public, full-text will be openly accessible in accordance with publishers' self-archiving policies.